Do I earn points for team activities when I am absent or not listed as a team member?
No, you don't earn points for it. Members who were present during the activity and actively participated in coming up with the required team output are credited with points for their work and effort.
If a student is absent and/or inactive during the team activity, the student does not earn points for it.
As this is a team activity, there is no equivalent makeup activity for absent members when the team has already accomplished the required team output. Members who were absent are advised to focus on future class standing or team activities to make up for it.
Sample PM Recommendation: Member Resignation
Below is a sample project manager (PM) recommendation letter upon receipt of a member's resignation letter. You may use it as a reference for writing your own recommendations.
To: [member’s official email]
Cc: [subject professor's official email]
Subject Line: Resignation from Team [Name of Team] – [Full Name of Resigning Member]
Message:
Dear Mr./Ms. [Last Name of your member],
This is to acknowledge receipt of your resignation from the [Subject Code and Description] team, [Team Name].
[If you recommend acceptance of resignation - the member has no pending tasks] With no pending tasks or assignments from the team, I recommend the acceptance of your resignation effective [date] for the following reasons:
[If you recommend acceptance of resignation – the member has pending tasks] Upon completion of [identify pending task/s] over the next [period of time], I recommend the acceptance of your resignation effective [date] for the following reasons:
[If you recommend non-acceptance of resignation], I recommend the non-acceptance of your resignation for the following reasons:
- [state main reason 1]
- [state main reason 2]
- [state main reason 3]
[State gratitude for what you have learned during the member’s time with the team].
May this recommendation have a favorable response.
Sincerely,
Your Full Name
Your Contact Number
Sample: Member Resignation Letter
Below is a sample resignation letter from a member of a team sent to the project manager via email. You may use it as a reference for writing your own resignation letter.
To: [your project manager’s official email address]
Cc: [your subject professor's official email address]
Subject Line: Resignation from Team [Name of Team] – [Your Full Name]
Message:
Dear Mr./Ms. [Last Name of your Project Manager],
This is to inform you that I am resigning my position as a team member from [Team Name], effective [date].
I understand and take it upon myself to fulfill the requirements of the subject, [Subject Code and Description] in order to pass the subject. I take full responsibility for my decision and the consequences of my resignation from my team.
The following are my reasons for my resignation:
- [state main reason 1]
- [state main reason 2]
- [state main reason 3]
Sincerely,
Your Full Name
Your Contact Number
How do I resign from a team?
Follow this three-step process:
Step 1️⃣: Send a resignation email to your project manager with cc to your project adviser. State three (3) main reasons for leaving your team.
🔗 Sample Member Resignation Letter
Step 2️⃣: The project manager replies to your email with one of the following recommendations:
Option 1: Acceptance of your resignation either immediately or upon completion of a pending task assigned to you with 3 reasons.
Option 2: Non-acceptance of your resignation with 3 reasons.
🔗 Sample Project Manager recommendation: Member Resignation
What can our team do if a team member is INACTIVE or is NOT submitting outputs?
Team members who no longer participate in team activities or do not submit outputs required by the team may be identified as INACTIVE provided the team has exhausted all efforts to communicate and work together.
Steps:
1️⃣ Team may report the situation during a consultation meeting with the subject professor.
2️⃣ Project manager (PM) writes a formal letter of warning or recommendation for the removal of the member from the team (with a cc of the email sent to the adviser). At this point, the member will be on probation status until the next milestone checking cycle.
3️⃣ Member then replies to the email with cc to the adviser acknowledging receipt of the warning and actions or measures that will be taken to become a more active, productive, and contributing member of the team.
4️⃣ If the member remains inactive or has not provided a sufficient reason for not having accomplished assigned tasks, the decision for removal of the member will be decided in the consultation meeting of the succeeding cycle. PM issues a formal letter of dismissal to the member identifying the reasons why the member can no longer be part of the team.
What is the composition of Capstone Project 2 teams?
Teams and members from Capstone Project 1 are retained for Capstone Project 2.
Members are advised to enroll in the same block or section for Capstone Project 2 to maintain good communication as well as management of their team and individual activity grades.
Can I earn points from team activities when I'm absent during the activity?
No. Team activities accomplished by the team without you do not earn you points.
Exceptions may apply on a case-to-case basis.
Discuss it with the subject professor.
What are my options if my team’s project manager or leader is inactive?
An inactive project manager (PM) or leader is one who no longer accomplishes project tasks and/or responds to the members for project-related communication given that members have exhausted all possible methods of reaching out to the PM or leader.
The team may send an email to the adviser informing the adviser of the PM’s or leader’s inactivity and the chosen option of the team.
The active team members may then select one from the two options below:
Option 1: New Leader or PM
🟢 Remove the current PM or leader from the team🟢 Select a new PM or leader from the current set of active members
🟢 Continue with the project with the current title and new PM
🟢 Redistribute project tasks as needed
Option 2: Team Dissolution
🟢 Apply for team dissolution (i.e. team will be dissolved)🟢 Note: project title will no longer be available to the team
🟢 Former team members files application to existing teams (Read: “How do I apply to a team?”)
How do I apply to a team?
Follow this three-step process:
-
Send an email application letter to your target team’s project manager, with cc to your project adviser. State three main reasons for applying.
-
Your target team’s project manager may recommend one of the following:
Option 1: Acceptance of your application with 3 reasons
Option 2: Non-acceptance of your application with 3 reasons
-
Your adviser replies to the email thread to approve/disapprove the recommendation of the project manager.